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SOH – Development and Grants Coordinator

JOB TITLE: Development and Grants Coordinator
Reports To: Development Director FLSA: FT, non-exempt

Please apply at: https://sohlv.bamboohr.com/careers/23

This position is responsible for providing support to the Development Director in support and execution of ongoing and special grant projects, specifically to assist with data compilation and presentation for reports, monthly Request for Reimbursement (RFR) submissions, communication, and coordination with various staff regarding support as well as the need to accomplish grant goals.

This position is also expected to provide some support in the preparation of grant applications, data entry into grant management databases as well as donor relations, and supporting fundraising events. The organization has numerous grants at varying funding levels from local and national organizations, including private foundations, corporations, and local, state, and federal government agencies. The position will also manage grant information on the Customer Relationship manager
(CRM) system.

Core duties and responsibilities include the following. Other duties may be assigned.

  • Excellent written and verbal communication skills and knowledge of communication principles and practices.
  • Proficient in the use of various MS Office programs, including Word, Excel, Outlook, and Access, and ability to use various databases. Experience with Blackbaud, QuickBooks, or similar financial software is preferred.
  • Ability to prioritize, multi-task, and follow through with minimal direction.
  • Attention to detail, project management skills, and being highly organized are very important for success in this role.
  • Collaborate with the Development Director to design and execute standard operating procedures related to post-award processes to ensure maximum efficiency and staff engagement in the necessary grant process.
  • Develops and maintains systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
  • Develops and maintains a library of reference documentation, including such information as finding agency requirements and forms, curriculum vitae, abstracts and reference literature, and other pertinent material.
  • Supports the post-award reporting and management of grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed.
  • Assist with sub-award documentation review and payment approval.
  • Oversight of regular grant reports and tracking.
  • Prepare and submit monthly/quarterly grant RFRs and fiscal reporting.
  • Performs miscellaneous job-related duties as assigned.


To perform the job successfully, an individual should demonstrate the following competencies:


  • Analytical – Synthesizes complex or diverse information, Designs workflows, and procedures; Problem-Solving – Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
  • Project Management – Communicates changes and progress; Completes projects on time and budget.


  • Focuses on solving conflict, not blaming; Maintains confidentiality;
  • Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
  • Oral and Written Communication – Able to communicate and understand written materials fluently in English; Responds well to questions; Participates in meetings.
  • Writes clearly and informatively; Puts out excellent and error-free written work product,Balances team, and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback.


  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
  • Professionalism – Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Safety and Security

  • Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.


  • Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies the appropriate person with an alternate plan.


  • Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others’ buy- in.

To perform this job successfully, an individual must have the necessary knowledge, skills, and abilities. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

$23.50 per hour depending on experience and education.

Minimum of a Bachelor’s degree from an accredited four-year college or university in business, accounting, management, non-profit administration, or a related field. At least two years of experience in grant RFRs, reporting, and management are required. An equivalent combination of education and experience will be considered.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, stand, and sit; reach with hands/arms and talk/hear. The employee is occasionally required to balance; stoop, kneel, and crouch. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Grant writing can be a stressful experience. A successful candidate must be able to handle stress and time pressure.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The noise level and lighting in the work environment is usually moderate.

Job Type: Full-time

Pay: $23.50 per hour


  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Ability to commute/relocate:

  • Las Vegas, NV: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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